This billing module is designed to generate invoices automatically for tax returns prepared using the DT Max T1 income tax program. The rate card method enables you to invoice your clients easily and consistently, in accordance with the services performed. The default values entered in this setup will determine how the billing system will process your data.
Billing defaultsThe billing defaults are located under the Options and Tax information tabs. To enter a value for a billing default, click the entry field for that particular default and select the appropriate option from the drop-down menu by clicking it or pressing [Enter] after using the arrow keys to highlight it. These defaults may be overridden in any client file using the billing keywords.Under the Options tab, the first default value that you need to set up will determine which type of invoice you would like to produce:
The fifth billing default enables you to specify whether the client's phone number will appear on the invoice. Under the Tax information tab, another billing default requires you to determine whether or not the service taxes for each invoice (GST, PST and HST) are to be itemized or included in the charges:
Rate cardThe rate card is used by the program to assign a charge to each return or schedule produced and/or to certain keywords used in creating the tax return. In other words, your client can be charged either per schedule produced or per keyword used (corresponding to each receipt or dollar amount) or both.The rate card lists a large number of schedules, as well as other items referring to keywords and the efile service. Each item may be assigned a charge. Note that when displayed for the very first time, the rate card is empty as no values have been entered yet.
Entering chargesEach item listed on the rate card, whether systematically produced by the program or used by the tax preparer at the time of calculation of a client's tax return, is called a "unit". To set up the rate card, you must first determine a cost for any units that you wish to charge for, and the number of units which will be charged at that cost.For example, you may wish to set up the rate card on a household basis so as to charge $75.00 for the first tax return produced and $25.00 for each additional return, in order to fairly charge the case of a couple with teenage children. You may also wish to set up the rate card so as to not charge anything for the first two T4 slips input into the data and $2.00 for every additional T4 slip input for this client, so as to reflect the additional work required to prepare time-consuming returns with several sources of employment income. There are three types of entries for each unit listed in the rate card:
Once you have completed your billing setup, click OK to save your entries and exit the module. Negative amounts cannot be entered, and the maximum amount that can be entered is $500. Once the setup is completed, billing takes place together with the tax calculations. Therefore, if you make changes to the rate card after calculating a client's tax return, you will have to force recalculation in order for the new rates to take effect. Whichever billing method you choose, GST, PST and HST registration numbers and rates should be entered in the Identification section of the program, under Preferences, before you begin generating invoices. Billing keywordsThe following billing keywords may be entered into the client database in the usual manner. If no data is entered in those keywords, then billing will proceed according to the user's setup or default setup, as the case may be.
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